Equipment Upgrades
Case Study

A growing tech business with more than 300 employees.

The company was looking for a way to streamline the process of requesting computer equipment. 

These requests ranged from replacement of broken equipment to upgrading work-from-home gear to make them more productive when not in the office. 

There was no system in place, so employees were simply going to their managers for approvals.

Managers were inconsistently approving requests leading to fairness and equity concerns.

The lack of a process created an accounting nightmare for the finance team.

When an employee left, there was no good way to know what assets they had.

The company was unable to budget correctly for the expense.

Paragus created an entire system to automate, manage, and track this process:

All new employees are given a budget to spend on gear—making it fair and equitable.

The gear they buy is logged into a system that makes it easy for HR and Accounting to see what was purchased, who it’s assigned to, and the status of that gear. 

Managers can assign additional budget as a reward or for special cases when needed.

Depreciation of assets is tracked allowing HR to know the condition of the employee’s gear, as well as the current book value to either sell the gear to the employee or ensure it is returned.

Employees love the freedom, fairness, and flexibility.

Accounting knows exactly who has what at all times.

The company saved over $150K per year in equipment expenses.

They created a second-hand store where employees can purchase equipment that had been turned in instead of using their budget to buy new equipment. 

Used equipment is reused 75% of the time and the rest is donated for a tax write-off—previously the company estimated only 25% of equipment was reused and none was donated.